BETREAT SOURCING
Betreat specialized in supporting retreaters, coaches, and event organizers by researching and presenting the best available venues for retreats, seminars or workshops from 10 up to 1.000 participants, whether domestic or abroad.
Our experts can help you to reduce the risks typically associated with venue contracting by negotiating agreements on your behalf all around the world. The service is complimentary, so you save time and money!
HOW WE CAN HELP...
DESTINATION INSIGHT
& PROPERTY SELECTION
We understand that the first (and largest!) hurdle to planning is finding the perfect location. We have an entire database of trusted partners and properties, and a team of experts to provide you with destination insight and find the ideal spot for your group's unique needs.
SITE BUDGET REPORTING
Receive a side-by-side presentation of all information necessary to help make an informed decision, resulting in a venue ideally suited for your event.
CONTRACT NEGOTIATIONS
We negotiate aspects of the hotel contract including sleeping rooms, conference rooms, food and beverage, and ancillary spending with at least ten rooms on any peak night.
YOUR BENEFITS
Our venue sourcing specialists manage it all for you; you provide them with an idea of what you are looking for and our experienced professionals will identify ideal properties, negotiate competitive prices and provide you with a proposal. You provide the approval; we will sort out the rest.
MINIMIZE RISK
Reduce financial risk with negotiated cancellation and attrition penalties, established through our strict buying process and controls.
MAXIMIZE SAVINGS
Boost profit per participant by leveraging our strong global supplier relationships to secure favorable rates and terms and conditions.
SAVE TIME
So you can focus on the bigger picture, let us manage time-consuming venue searches that meet your price, suitability, and dates.
HOW IT WORKS
INTRO CALL
Step 1
Every program begins with a phone call. We'll discuss your objectives, ask a few questions, and maybe even throw around a few ideas to begin. We'll explain what we actually do, how it all works, and how we might be able to help. From there, we'll send you a summary by e-mail and if all looks good - get started on a proposal.
RESEARCH & PROPOSAL
Step 2 (Complimentary)
We're firm believers in knowing who you're dealing with before a single dime gets spent. Based on our initial conversations, we'll start digging through our mountains of resources to prepare a complimentary proposal for you, outlining at least 3 destinations with hotels, activities, and other elements we think would add some color to each option.
CONTRACT & PLANNING
Step 3
We've more or less figured out (A) the destination, (B) where (and when) you're going, and (C) the general outline of the day-to-day agenda.
Only after you're happy with the budget and itinerary from Step 3, we will finalize the process by sending you the contract between you and the venue. After that, the real fun begins!